CTC Salary Structuring — India
Versioned CTC structures with approval workflows — historical payslips always intact
StaffSyncHR salary management gives you version-controlled CTC structures, formula-driven components, multi-level revision approval, and immutable snapshot audit logs — so every payslip reconciles and every salary change is authorised and traceable.
Versioned
Salary structures with locked snapshots
L1 + L2
Salary revision approval workflow
100%
Historical payslip accuracy after revisions
FBP
Flexible Benefit Plan with TDS linkage
CTC management pain points
- · Mid-year salary revision overwrites the original CTC structure — historical payslips no longer reconcile
- · Multiple HR admins defining components differently — Basic of 40% in one structure, 50% in another
- · Salary revisions approved verbally — no formal record of who approved what and when
- · Arrears for revised CTC months calculated manually — frequently incorrect or disputed
- · FBP components defined outside the HRMS and not linked to payroll calculations
Version-controlled salary management
Revise salaries without breaking history. Approve before it goes live.
Salary revisions in most HRMS overwrite the current structure — corrupting historical payslips. StaffSyncHR's snapshot model means every revision creates a new version. Historical payslips remain accurate forever. And no revision goes live without approval.
See it live on your data →Complete CTC management — from component master to payslip
Salary Component Master — EARNING, DEDUCTION, BENEFIT
Define global salary heads — Basic, HRA, Special Allowance, Medical, PF, Professional Tax, and custom components — with formula, percentage, or fixed calculation types. isTaxable and pfApplicable flags set per component — feeding the TDS and PF engines automatically.
Versioned and locked salary structures
Build SalaryStructure templates per grade or designation. Each structure has a version number and a parentStructureId for revision history. Once assigned to employees, structures are locked (isLocked) — changes require a new version, preserving all historical calculations.
Salary assignment with breakdown snapshot
Assign a salary structure to an employee with annual and monthly CTC amounts. A SalaryAssignment breakdownSnapshot is created at assignment time — capturing every component value at that moment. Future structure changes never alter past snapshots.
Multi-level salary approval workflow
Salary revision triggers a SalaryApprovalRequest — flowing through L1 and L2 approvers before going live. Status tracked: PENDING_L1 → PENDING_L2 → APPROVED → REJECTED. No salary change takes effect without completing the approval chain.
Field-level CTC revision audit log
Every approved salary revision creates a SnapshotAuditLog entry — recording the changedBy user, before-snapshot, and after-snapshot at the component level. Full immutable audit trail available for statutory inspections, Finance audits, and employee disputes.
Flexible Benefit Plan (FBP) support
Define FBP components (LTA, meal allowance, fuel, telephone) within the salary structure with employee-selectable amounts within HR-configured limits. FBP elections feed the TDS exemption engine — ensuring tax treatment is computed correctly per declared elections.
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